The Girl Scouts of Greater Mississippi (GSGMS) requires the Board of Directors, other volunteers, and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. Employees and representatives of the organization must practice honesty and integrity in fulfilling their responsibilities and comply with all applicable laws and regulations.
A whistleblower as defined by this policy is an employee, director or other volunteer of Girl Scouts of Greater Mississippi who reports an activity that she/he considers to be illegal or dishonest to one or more of the parties specified in this Policy. The whistleblower is not responsible for investigating the activity or determining fault or corrective measures; appropriate management officials are charged with these responsibilities.
Examples of illegal or dishonest activities include violations of federal, state or local laws; billing for services not performed or goods not delivered; fraud, corruption, or other forms of lawbreaking covered by the Racketeer Influenced and Corrupt Organizations Act (RICO), the Whistleblower Protection Act of 1989, or by state whistleblower statues; and other fraudulent financial reporting. It is the responsibility of all Board of Directors, other volunteers, and employees to report ethics violations or suspected violations in accordance with this Whistleblower Policy.
No director, other volunteer, or employee who in good faith reports an illegal or dishonest activity shall suffer harassment, retaliation or adverse employment consequence. Any individual who retaliates against someone who has reported an illegal or dishonest activity in good faith is subject to appropriate disciplinary action by the Council, including termination from the organization. This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns within GSGMS prior to seeking resolution outside GSGMS.
Reporting Concerns - Employees
Employees should first discuss their concern with their immediate supervisor. If, after speaking with his or her supervisor, the individual continues to have reasonable grounds to believe the concern is valid, the individual should report the concern as follows: Financial infractions to the Chair of the Audit Committee of the Board of Trustees; All other concerns to the Board Chair. In addition, if the individual is uncomfortable speaking with his or her supervisor, or the supervisor is a subject of the concern, the individual should report his or her concern directly to the Chair of the Audit Committee or the Board Chair.
If the concern was reported verbally, the reporting individual, with assistance from the Chair of the Audit Committee or the Board Chair, shall put the concern in writing. For non-financial concerns brought directly to the Board Chair, she/he will determine if the complaint should be reported to the Chair of the Audit Committee, who has specific and exclusive responsibility to investigate all concerns. If the Board Chair, for any reason, does not forward the concern to the Chair of the Audit Committee, the reporting individual may directly report the concern to the Chair of the Audit Committee. Concerns may also be submitted anonymously. Such anonymous concerns should be in writing and sent directly to the Chair of the Audit Committee.
Board of Directors and Other Volunteers
Board of directors and other volunteers should submit concerns in writing directly to the Chair of the Audit Committee.
Handling of Reported Violations
The Audit Committee shall address all reported concerns. The Chair of the Audit Committee shall immediately notify the Audit Committee, the Board Chair, and the CEO, of any such report. The Chair of the Audit Committee will notify the sender and acknowledge receipt of the concern within five business days, if possible. It will not be possible to acknowledge receipt of anonymously submitted concerns.
All reports will be promptly investigated by the Audit Committee and appropriate corrective action will be recommended to the Board of Directors, if warranted by the investigation. In addition, action taken must include a conclusion and/or follow-up with the complainant for complete closure of the concern.
The Audit Committee has the authority to retain outside legal counsel, accountants, private investigators, or any other resource deemed necessary to conduct a full and complete investigation of the allegations.
Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
Acting in Good Faith
Anyone reporting a concern must act in good faith and have reasonable grounds for believing the information disclosed indicates an improper accounting or auditing practice, or a violation of the Code of Conduct. The act of making allegations that prove to be unsubstantiated and that prove to have been made maliciously, recklessly, or with the foreknowledge that the allegations are false, will be viewed as a serious disciplinary offense and may result in discipline, up to and including dismissal from the volunteer position or termination of employment. Such conduct may also give rise to other actions, including civil lawsuits.
Email Chairman of the Board and Audit Committee - Gloria Johnson - firstname.lastname@example.org.